Friends of Koko Head Meeting Minutes
Oct 1, 2019
Family Movie Night
- Thank you to Chris Magpoc for banners and design, fliers posted.
- Successful Family Movie Night: 220 people was the turnout
- Cobra Chase for this year. Think about what our tier levels are for different prizes
- Frank Delima Assembly
- School earned $550 from CPK to support STEM
Treasurer Report: $29,700: We have one of the most successful Cobra Contributions $19700 ever.
- Multi-tiers and $150 option was awesome.
- Got a little bit more COBRA contributions, trickling in.
- Hope everyone received a Thank You cards for Cobra Contributions
AC Project: Capitol Meeting in place.
Halloween: Trunk O Treat
- A lot of manpower
- 2 and a half weeks before 65th anniversary
- Want to prevent burnout
- Tarah is proposing to not do it this year because Lu’au is 2 and a half weeks after Trunk O Treat.
- Trunk O treat means a lot to kids, Halloween costume and cake walk
- Teachers hardly come, so their stress should just be passing out the flier
- Anne is proposing that we simplify the event
- Sign-UP genius
- $500 was for decorations, candy and decorations
- Decision: we will keep the Trunk O Treat but scale it back
- First Thursday of November
- Custodians have said when bags get accumulated, they need to go inside the cage or there will people who come and take them
- We need to move the recycling cage behind the garbage bins
- We need a minimum of 100 bags
- October 24th: schedule recycling pick-up, send messages out prior to the date. Jen will put up banners to advertise for recycling
- Bottle caps do not need to be taken off anymore
65th Anniversary Luau
- Thank you Chris for going to shops in Hawaii Kai
- Portlock Neighborhood Association: Newsletters go out early November and will not be able to advertise earlier to the neighborhood
- Neighbors will be notified of our event via letters and warning of loud music and messy parking
- May be going door to door before our big lu’au to be friendly neighbors
- PCNC IN Niu Valley and Kaiser, sent via eblasts
- Next Door App Advertisement
- Event Brite ticket price sometime on Sunday, the 65 dollar price was unavailable, early bird pricing has been extended to October 14th
- Honolulu Tent Rentals Estimate: $1400. Come set up by 8 am in the morning, before sound-man comes to set up at 10 am. They will break down at 10 pm. Inclusive torches (tiki lights), flood lights to light up the walkways: 30 x 40 silver tents, 40 eight foot tables, 300 chairs, 10 tables, generators, lighting, torches, flood lights.
Down payment of $700 required.
- Heather and Al has contact for a local recording artist, talent: Tevana is Koko Head alum
- Spotify: sample is music
- More VIP tables forthcoming and perhaps more tents. Smaller pop-up tent
- Water Bottles, Polo shirts and tee-shirts, bags for teachers, bags for teachers with design created by Chris. Will be selling before and after Lu’au. Ohia flower because we now have Ohia trees that are growing on campus, historically on this campus, Ohia grew here. Never fading, symbol of Ohia, compare to children. The school will handle the sales and money for these tee shirts. Office has asked if they can sell lit-up balloons on a stick. Office needs to raise STEM to provide for Elemental Minds
- Silent Auction: Bidding Owl, Anne is starting load. She is going to close the auction two days prior and go live the next day. Percentage is 5 percent of the highest last online bid is the payment for the Bidding Owl service.
- People can buy experiences, don’t bid but pay for it like people can pay for Library Fund, Plant a Tree
- Donate Time with Gene Ward?
- Donate Time with an executive
- People will pay for time
- 30 items last minute brought in last minute for paper bidding, you don’t have to be present to win if we have all of this on the app
- Hotels, Waikiki hotels, hotel staycation offerings
- Bidding owl: all online payment
- Computers, bring credit cards with you, we will have Bernie Kletzel who can help set up WIFI at Lu’au
- Texts for notifications
- Starting bids at 20 percent of the items
- Last year, paper silent auction, we achieved $4000. Online access should be able to up our numbers for this year.
- One month before, October 16th: starting date of Bidding Owl and keep it live
- Classroom Baskets we will reserve for paper bidding
- HPD: two special duty officers for 4:30-9:30 p.m., each officer will be paid 200 dollars, with one getting $210 because he will have a vehicle with blue light somewhere on campus.
- JROTC will assist with parking on the field
- Church confirmed for overflow parking.
- VIP tables parking will be in small parking lot
- Cafeteria: half will be reserved for food service, other half for silent auction
- Food service is for 1.5 hrs. 5:30-7 p.m.
- Key Club: Tarah has indicated, we are going to need a lot of volunteers, setting up, decorations, breaking down, Silent Auction, Ticket welcome, assisting with culture activities for keiki
- Sign-up Genius or each grade level assigned a certain type of activity —- do both
- Will ask Kumu Lynn Segawa to oversee: Ti-leaf bracelet, lei making, Block Art Stamps
- Perimeter Fencing: Stage being on the street side will help. Wristbands as identity markers.
- Ticket prices are tax-deductible
- How do we spur up participation now? We need money to fork out deposits. More banners
- Seniors, sat outside every morning to advertise, tickets for sale.
- Kiakona Retirees —-
- Michelle Schall will work on sign-up genius
Betty Green, Marjan Shaker, Ine Miller, Michelle Montgomery, Jen Broomell, Anne Wood, Heather Lacovara, Chris Magpoc, Ada Pimpleton, Glen Nomura, Tarah McFall, Olivia Puzrez, Jason Ching, Ms. Rita, Tamua S., Al Khan, Bernie Kloetzel, Michelle Schall, Stacey Lui, Ms. Rita, Mr. Shitaoka